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Friday, August 15, 2014

Gapps@Fordham: NEW Learn IT Series

by Diego Gomez, Fordham IT Team Messaging Leader

Gapps@Fordham is a new series of Learn IT sessions designed for faculty and staff who want to learn how to integrate Google's powerful applications into their teaching, research, and administration. Our web site has full explanations of the Google Apps currently available at Fordham.

During these Learn IT sessions we will explore Gmail, Drive, Calendar, Contacts, Sites, Groups, and much more. Our next Learn IT will focus on Gmail and take place on September 10.

At the first Gapps@Fordham, which took place in August 2014, Diego Gomez, Fordham IT's Messaging Team Leader, gave participants an overview of Google's suite of applications. Watch the video of this session and access the presentation materials. View all past Learn ITs here.


Google Calendar is more than just a place for keeping track of your own schedule. Not only can you create an event, you can add guests, find a time when everyone is available, find a room in Fordham's 25Live room reservation system, and send an invitation to guests. When guests respond--Yes, No, or Maybe--their calendar and yours are automatically updated.

Need to change that event? You have the option of letting Google send a message updating everyone about the change. You can also send an email to your guest list.

With Google Calendar, you choose whether you want events to be public or private. Reminders can be sent, either via email or a pop-up. You can view other people's calendars, as well, if they've made them public or accessible to you. If someone's calendar is not accessible, you can request access to it.


Click on the square grid icon on the upper right corner of your Gmail page and then click on the Calendar icon:


Weekly view:

To create an event, click on the red Create button on the upper left, located above the small monthly calendar. 

Form to create an event:

- Calendar best practice:  
Respond to meeting invitations 
to let others know what your intentions are!

Chrome and Multiple Accounts

One of the many hidden treasures of the Google Chrome web browser today is the ability to create multiple identities / user accounts for one browser. If you have several gmail accounts, you don't have to logout and log back in each time you want to check both email accounts. After you've saved login information once for each account, you can always switch between accounts with the click of a mouse.

Video and Audio Google Talk

Instant messaging using Gtalk is a convenient and efficient way to communicate with your peers. Everyone at Fordham has access to audio and video chat sessions with Gtalk. All you need is a webcam and a microphone, and you can start video chatting with coworkers on Fordham Gmail.

Managing Attachments with Google Mail

Attaching a file to a new mail message is a familiar task for most. However, the integration of Google Drive with Gmail simplifies and streamlines this task. These two features make it easier to keep track of the document’s different versions and yes, even the file’s location! Here are the instructions to add or detach files from Gmail.

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